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Turton Memorial Hall Management Committee

Minutes of Meeting
held in The Beehive Maplebeck
8th April 2013

Present:    Derek Sayer; Jenny Bladon; Alan Bladon; Julie Grundy; Jane Kinnear; Richard Kinnear; Tony Turton; Bob Gardner.
Apologies:. Sue Carson; Brendan Carson.

 

 

Action

1.

Minutes of the Meeting on 5th March 2013:-

The minutes were approved as circulated.

 

2.

Election of Officers:-

The following members were proposed and seconded as officers:

  • Chair – Derek Sayer
  • Vice Chair – Tony Turton
  • Events Organiser – Brendon Carson
  • Secretary – Julie Grundy
  • Treasurer – Bob Gardner.

 

 

3.

Matters Arising:-

  • Village Fete would be held on 6th July.
  • Need to explore provision of Portaloos
  • Eve Knight-Jones would hold a separate meeting to plan details of the day.
  • Rebuild Project
    • Funding – an application to the Garfield Weston Foundation (“GWF”) had been submitted. It was hoped that £10,000 might be donated but that it would be late July / early August before the outcome would be known.
    • Budget over-run – work is continuing to reduce that build cost without compromising the original quality and objectives. In addition to the GWF, an approach to the County Council would be made after the elections.
  • Thankful Villages – Claudine has agreed to open the Beehive at lunchtime on 1st August. BC was working on publicity.
  • Village Ventures – DS and AB had attended the 24th March event to publicise the programme for 2013. Village Ventures acknowledged that we would not be bidding this year and suggested that they might be able to offer an event or two at short notice should we be able to stage them.
  • DS informed the meeting that the annual return and accounts had been filed with the Charity Commissioners and that all members of the VHC were now registered as trustees.

All other matters arising were dealt with on the agenda for this meeting.

 

 
JK

 

 

 

 

 

 

DS/BG

 

BC

3.

Treasurer’s Reports:-

Village Hall Accounts – BG circulated a report summarising the movements on the Current Account, Savings Account and Project Account for the year ended 28th February 2013. It was noted that:-

  • Balance on the bank accounts at 4th April were
    • Current £681
    • Deposit £553
    • Project £40,851
  • Since the April meeting the principal movements were:-
    • Current account - receipts from the quiz night £150 and the transfer to the Project A/c of £2,347 HMRC, Gift Aid recovered. 
    • Project Account – In addition to the transfer of the Gift Aid, a further £500 of donations had been banked

 

 

 

 

 

 

 

 

   

4.

Building Development:-

DVS updated the meeting regarding project progress as follows:-

  • The start deadline of 4th April had been extended to 4th May as a result of a requirement to include a clause permitting the assignment of the lease, to be achieved by a Deed of Variation and a Deed of Dedication. These were in hand. The main construction contract could then be signed. BG to progress. It was hoped approval to proceed would be granted before the end of the week.
  • It had been agreed that the earth excavated from the site would be taken to Roe Wood.
  • Claudine has agreed that the Beehive car park may be used for contractors’ vehicles during the day.
  • Richard Harvey had agreed that an area in his yard could be used as a storage area for materials and light machinery during the build. Programme.

 

DVS circulated a draft notice to be circulated to all households in the community informing everyone of the start date and the measures being taken to minimise impact on the normal day to day activity in the village during the build programme. It was agreed that the notice:-

  • Should come from the VHC as a whole;
  • Should note funding by BIG, Scottish Power and WREN;
  • Needed to carry the BIG Lottery logo;
  • Should be posted on the village website and be hand delivered to all houses in the 3 community villages;
  • Should be amended accordingly by BG.

DVS asked that all members of the VHC begin to think about the need to develop the usage of the new hall after completion, and where appropriate, take the lead on planning and drumming up support for specific activities e.g. RK for rambling, BG for Yoga etc. The plan to develop usage would be on the VHC agenda for the next meeting.

 

 

 

 

BG

 

 

 

 

 

 

 

 

 

JK
BC/BG
BG

 

 

ALL

5.

A.O.B.

  • It was noted that work to clear the drainage ditches on the left hand verge of road between Maplebeck and the A616 had exposed a quantity of Maplebeck stone which might be suitable for facing the ramp. DVS and BG to investigate.
  • It was agreed that offers of volunteer labour, while welcomed,  would need to be taken up with Mark Combellack, the main contractor.

 

 

DVS & BG

 

6.

Next Meeting:-

The next meeting will be held on Monday 3rd June 2013 at 7:30pm, in the Beehive.

BG 16/4/13

 

ALL

Posted 17/04/2013

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