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Turton Memorial Hall Management Committee

Minutes of Meeting
Village Hall Maplebeck
12th August 2013

Present:    Derek Sayer; Alan Bladon; Julie Grundy; Sue Carson; Brendan Carson; Tony Turton; Bob Gardner; Tom Chamberlain.
Apologies:.
Jane and Richard Kinnear; Jenny Bladon.

 

 

Action

1.

Minutes of the Meeting on 3rd June 2013:-

The minutes were approved as circulated.

 

2.

Matters Arising:-

  • Thankful villages event went well and a blessing is planned for 3rd August 2014.
  • Plaque to be covered in glass if granted permission.
  • The committee wished to thank Claudine for opening the Pub for the Thankful Villages celebration.

 

 

 

 

 

BC

3.

Building Development:-

  • There are to be no charges for the bat delay in the building works as agreed with Mark Combellack.

 

  • DS met with Tony Strawson with a view to an agreement being reached regarding the hedge surrounding the village hall. TS offered to fund a new fence.

 

  • BG stated that we should establish ownership of the fence, DS stated that he had contacted both the architects and the planners regarding this matter.

 

  • All agreed that tanalised panels would be a suitable replacement.
  • The European protected species licence was received on 6 August and demolition would recommence on Wednesday14 August in the presence of the bat consultant.

 

  • All funders had been made aware of the 14 week delay and work is now scheduled to finish in Mid July 2014. The contingency has been increased to 8 weeks to allow for the missed good weather.
  • BG stated that it was not a problem that the Atkinson’s had not finished work on their property yet. The completion of their foundations was beneficial.

 

  • Village Hall usage: ongoing discussion around what the new village hall will be used for. AB suggested that we needed to find a way of getting to the potential users. JG will approach Katherine Maxey about using the hall to present produce and discuss with her Children the best way of advertising the village hall.
  • Funding : still need more ideas to raise the extra funding needed to complete the build.

 

  • Garfield Weston foundation application had been a success and would provide a further £7500 towards the rebuild.
  • The Trusthouse Charitable foundation application had been declined.

 

  • An enquiry to the Peoples lottery had also been submitted, no reply yet.

 

 

 

DS

 

 

DS

 

 

 

 

 

 

 

 

 

AB/JG

 

 

ALL

 

 

 

 

DS

 

 

 

 

4.

Treasurer’s Reports:-

Village Hall Accounts – BG circulated a report summarising the movements on the Current Account, Savings Account and Project Account for the year ended 09 August 2013. It was noted that:-
There had been a record income of £1,254.40 from the Village Fete, which was very pleasing. This had been shared equally with the PCC as usual.

  • Balances on the bank accounts at 09 August were
    • Current £1,209.09
    • Deposit £553.51
    • Project £36,613.99
  • Since the June meeting the principal movements were:-
    • Current account – minor expenditure on water and electricity and the PCC transfer.
    • Project Account – donations of £7,750 had been received. Professional Fees paid out £12,266.73.

 

 

 

 

 

 

 

 

   

5.

 

AOB:

  • A total of 40 new chairs have been donated by Roger Bell. The committee would like to take this opportunity to thank Roger for his donation.
  • DS wanted to record thanks to David and Eve Knight-Jones for their continued support for the village fete, it was also suggested that it might be useful to provide a garden working party for future fetes, if requested.
  • Eddie had advised that the dates for the Harvest Festival and Carol Service/Village Party were 15 September and 15 December respectively. Jenny Strawson had kindly offered to host the events, in the absence of the hall. Concern was expressed about getting enough people to travel to Jenny’s.

 

DS

 

DS

 

 

 

DS

6.

 Next Meeting:-

The next meeting will be held on October 7th at 7.30pm.

 

ALL


Posted 17th September 2013

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